Accounting & Bookkeeping ยท KBLI 82300

Event Organizer Accounting

Event organizers manage projects with staged payments (DP, progress, final payment) and vendor costs that must be paid before the event. Matching costs and revenue per event becomes challenging because timing differs. Arunika Consulting helps EO organize project-based accounting so margin per event is clearly measurable.

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What usually goes wrong

  • DP and Deferred Revenue

    30-50% DP payments are received long before the event is held, cannot yet be recognized as revenue.

  • Vendor Cost Before Event

    Payments to venue, catering, and other vendors occur before revenue is recognized, affecting cash flow.

  • Project Profitability

    Without per-event tracking, it's difficult to know which events are profitable and which are losing money.

What we do

  1. 01

    Project Ledger per Event

    Account structure tracking revenue, direct costs, and indirect costs per event/project.

    • Clear margin per event
    • More precise pricing
    • Accurate vendor evaluation
  2. 02

    Event Revenue Recognition

    Revenue recognition policy: when event is complete (point in time) or gradually if multi-day event.

    • Accurate revenue
    • Matching principle
    • Valid periodic reports
  3. 03

    Cash Flow Planning

    Cash flow forecasting based on event schedule, incoming DP, and vendor payments.

    • Liquidity maintained
    • No cash gap
    • Vendors paid on time

Related regulations

  • SAK EP

    Private Entity Financial Accounting Standards

    Reporting framework for medium-scale EO and event management.

  • PSAK 23

    Revenue

    Event revenue recognition based on event completion (point in time or over time).

  • SAK EMKM

    SME Accounting Standards

    Alternative for small EO with simple reporting.

If the tax office starts asking questions

The team that keeps your books and files your taxes also stays with you through an SP2DK, an audit, an objection and an appeal.

How we handle tax disputes

Frequently Asked Questions

When is event revenue recognized?

Generally when the event is complete (point in time). If multi-day event with gradual deliverables, can be over time with percentage completion.

How to record DP received?

DP is recorded as liability (deferred revenue). When event is complete, moved to revenue along with remaining payment.

Can vendor costs be recognized before the event?

Costs are recorded when incurred (accrual), but for matching with revenue, can use project costing techniques so costs are 'released' when event occurs.

How do accounting services improve operating cost efficiency?

Accurate, timely financial reports help you spot cost leakage, monitor margins by product or service, and make data-based decisions.

Can financial reports be accessed in real time?

Yes. We use cloud accounting systems so you can monitor cash flow, profit and loss, and business performance from anywhere.

How do you ensure reports are ready for external audits or banks?

Reports are prepared with clear documentation and traceable transaction data.

Related Industries

Tell us about your business

Send your line of business, rough annual turnover, and what is going wrong. We reply on WhatsApp.

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